Disposal and Surplus Requests
Distribution Services handles the intake and processing of all surplus equipment, furniture, computers and electronic equipment across campus
Disposal and Surplus
Intake
Collection and processing of used surplus items
Tracking
Cataloging received items for asset tagging, recycling and donation
Processing
Identifying usable surplus goods that the campus can re-use to furnish classrooms, labs and office spaces
Sorting
Breaking down surplus goods for recycling, donation, waste, or sale to Alberta Government Services
Disposal Requests
Distribution Services is responsible for the removal and processing of all equipment and furniture on campus. All items for disposal are to be declared through the forms located on the U of C portal under SCM service request forms.
Ensuring all disposals for the campus are processed centrally aligns with the Universities focus on sustainability as received items will be repurposed, recycled or donated.
On the U of C portal, under the tab marked ‘My Work’, go to the heading ‘Finance and Supply Chain’. Then click on the link to .
Bi-weekly for main campus and weekly for foothills campus. Upon submission of your request a confirmation of pick-up date will be provided depending on operational capacity.
- No more than 10 items per equipment or furniture disposal request submitted through SCM service forms
- No than 50 lbs per item
- Must have easy access for Distribution Services to pick-up
- Be packaged and ready for pick-up
- Sizing – one person should be able to pick up or move
For disposals that do not meet these requirements please email distributionservices@ucalgary.ca for further information, assessment and coordination of pick-up if operationally feasible. Note: depending on size and volume of request, contract movers may be required at the cost of the department.
All University of Calgary assets and goods including:
- Furniture
- Equipment
- Computers
- Electronics
All disposals must be declared through the SCM service request forms either through the Surplus Request form (furniture or goods valued under $5k) or Equipment disposal form.
With the assistance of a preferred supplier, Distribution Services will destroy any declared confidential material on CDs, Microfiche or Disks. For concerns about data integrity during the disposal process, Campus Archives can be contacted for direct pick-up from their preferred supplier; additional charges will apply.
Please note: It is the responsibility of the initiator of the disposal request to review and adhere to the University Retention Rules () before records are destroyed.
- For furniture disposals once the request has been processed, we will arrange for the pickup and processing of the declared it